Software free for everyone. Free outright up to 500 volunteers; above that, a hosting fee only.
- 300 volunteers: $0
- 500 volunteers: $0
IMPACT IDOL VS WILDAPRICOT
Impact Idol vs WildApricot.
Membership management software with a website builder, events, email and payments. Here's what each really costs, and why teams switch to Impact Idol: free, branded apps for everyone, and every feature included.
Monthly, by number of contacts in your database
- 300 volunteers: $1,663/yr
- 500 volunteers: $1,663/yr
500-contact tier prepaid for one year ($138.60/mo); $1,848/yr billed monthly. Contacts are everyone in your database (members, volunteers, event guests and donors), not just volunteers. 60-day free trial.
Source: wildapricot.com/pricing, checked October 1, 2026. Software fees only; confirm current pricing with the vendor.
Why teams switch from WildApricot
Teams switch from WildApricot when volunteering is the heart of their membership: members sign up for shifts, check in by QR, chat with their crew and see their hours, in an app with the organization's own name, without paying by contact tier.
Free up to 500 volunteers. Above that the software is still free: you pay only for hosting, never for features.
Native iOS and Android apps for admins, volunteers and members, in your organization's name and colors.
Your brand, your terminology, your modules, with your organization's data kept isolated.
Check-in, chat, certificates, reports, conferences, giving and neighbor services. No add-ons, no upgrade tiers.
Compared with WildApricot specifically
WildApricot publishes its apps as WildApricot for Admins and the WildApricot member app. Impact Idol's apps carry your organization's name, logo and colors.
Shifts with capacity and waitlists, QR check-in, hours from check-in, approvals and certificates. Members see the hours they've given.
WildApricot's price rises with every contact in your database. Impact Idol is free up to 500 volunteers, and hosting only above that.
Mobile apps: WildApricot and Impact Idol
WildApricot's apps, as they describe them
- Two apps, both published under the WildApricot name: one for admins, one for members
- Admins: search and edit contacts, approve or reject membership applications, send and schedule emails
- Admins: create and edit events, QR check-in, waitlists, updates to registrants
- Admins: take payments with supported card readers; view invoices, payments and donations
- Members: member directory, event registration and tickets, waitlists and guests
- Members: update their profile, check renewal dates and renew membership
Summarized from wildapricot.com/features/mobile-app, checked October 1, 2026.
Impact Idol's apps
- Native iOS and Android apps in your organization's name, logo and colors
- One app for volunteers and members, with admin and host tools for the people who run events
- Members: browse events, sign up for shifts, register their family, and carry a QR ticket
- Members: event chat with the crew, reminders and push notifications
- Members: see their hours, download certificates and build an Impact Resume
- Hosts and admins: QR check-in with a live count, rosters, messages to attendees and the hours approval queue
What WildApricot lists
- Member database, portal, dues and renewals
- Drag-and-drop website builder
- Event registration, email marketing, invoicing, donations and an online store
- Two mobile apps: WildApricot for Admins and a free WildApricot app for members
Summarized from WildApricot's own website. We don't guess at features they don't list.
Included in Impact Idol
- Volunteer database, applications and six-role access control
- Events, shifts, capacity and waitlists that refill themselves
- Recurring events and shifts
- Family registration, with guardian approval for teens
- QR and list check-in with a live count
- Event chat, announcements, reminders, email and push
- Hours from check-in, approval queue, certificates, Impact Resume
- Reports dashboard, report builder, query builder; PDF, Excel, CSV, JSON
- Branded native iOS and Android apps for admins, volunteers and members
- White-labeled, with your organization's data kept isolated
- Conferences, peer-to-peer giving and Village (neighbor) services
Questions to ask any vendor
- How many contacts will our members, volunteers and event guests add up to next year?
- Whose name is on the app our members download?
- How do members sign up for shifts and see their volunteer hours on their phones?
Other comparisons
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